For Co-Op Families

What does it mean to be a Co-op member?

Cooperative preschools are nonprofit organizations owned and overseen by member parents. A volunteer board of parents collaborates with the administrator and teachers to guide policies and the financial responsibilities of the school. Our teachers hold degrees and certifications with continuing education requirements, and administrator duties comply with ODJFS requirements. Family involvement and support is a key component of the cooperative learning experience. At the Bay Co-op parents are welcome to participate in their child’s preschool education in whichever way works best for them. We understand that each family is unique and busy, so we offer a variety of opportunities that we feel foster this cooperative relationship. Here are some options for member families to get involved:

  1. Attend special in-classroom events. Our teachers will be identifying days throughout the school year where families can join the students in the classroom to share special occasions, including seasonal festivities. Information about these events will come directly from your teacher.
  2. Join us for a community support event! We will be partnering with local nonprofits to determine how the school and our kiddos can help our Bay Village friends and neighbors. More info to come as locations and dates are confirmed!
  3. Consider donating items from teacher wish lists throughout the year. These are items that will be used to help our teachers in the classroom. Remember, any purchases are tax deductible.
  4. Attend board meetings or join the board. Board meetings are held once a month and all members are invited to join us as we discuss the state of the school and plan for the future.
  5. Become a substitute teacher! If you are interested in direct classroom participation, we would be happy to share the ODJFS requirements necessary for you to become a substitute teacher.

Star Student Days

Once a month, each child is the star of the show for Star Student Day! They assist the teacher with leading the class through the day’s activities, from calendar time to ringing the bell for clean-up, and it’s a very special day that every child looks forward to with excitement.

Throughout the school year, parents and families have the opportunity to attend a number of special events in their child’s classroom. This is such a fun way to experience your child’s school, to get to know your child’s teacher and classmates, and to interact with other families.

Food in the Classroom

We do not have snack time in the classroom, though occasionally a parent will send treats for all the children to take home for a birthday or holiday. Please know that we are a nut-free school. If sending treats to school, please look for allergy warnings on all store-bought products usually located just below the ingredients list. It may say: “May contain traces of nuts” or “Manufactured on equipment that also processes nuts” or similar wording. If your child has another type of food allergy, please be sure to discuss with your teacher. For more information, please visit www.snacksafely.com.

The same rules apply when packing lunches for children enrolled in the Lunch Bunch program.

The Co-op Board

As a cooperative preschool, the Co-op administrator and teachers work closely with our member parents! Parent volunteers make up an Executive Board that works directly with the administrator and teachers to guide policies and decision-making. Joining the Board is a great way to get involved in your child’s school, and it’s a ton of fun!

Board positions are as follows:

  • President — oversees all board meetings and manages policy decisions
  • Vice President — a two-year position, assists the President the first year and takes over as President the second year
  • Secretary — takes notes about each board meeting
  • Treasurer — manages The Co-op’s finances, with the assistance of the Administrator
  • Volunteer Coordinator — engages Co-op members with volunteer opportunities within the greater Bay Village community and within the school
  • Marketing — manages The Co-op’s social media and website, and coordinates attendance at preschool fairs and community events

All members are also welcome to attend any monthly board meetings.

Tuition Payment

Tuition may be paid via check or PayPal.

If you pay by check, you can either drop a check off at the school or mail to PO Box 40281, Bay Village, OH 44140.

Forms

Upon registering, you will be asked to complete these forms. These forms should be printed (with the exception of the Tuition Agreement and Photo Release), signed, and turned into the Co-op Administrator at your child’s orientation in September.

Tuition Agreement 2024-25 – Please complete and submit this electronic agreement.

Child Enrollment and Health Information (JFS form 01234) – This is a four page form. Every item must be complete. This form must be on file before the child’s first day of attendance. No physician signature required. *If you are a returning member and the information is still correct, you will only have to sign/date the copy that is in your child’s file. 

Child Release Form – Names can be added or deleted at any time, or the form may be blank. However, it must be signed. (Returning members do not need to fill out again) 

Photo Release Form – Please complete and submit this electronic form.

Medical Statement (JFS form 01305) – Physicals are valid 13 months from the date of exam. Immunizations must be up to date. A current physical must always be on file.

For further information about our policies and procedures, please read through The Cooperative Preschool of Bay Village Handbook and this Parent Notification for ODJFS .